Take Your Event Outside With These Easy Ideas

When the weather is warm and the sun is out, people love to hold their events outdoors. There’s something different about being outside under the stars.  Even so, sometimes weather can take a turn for the worst, especially if you live in the Midwest where you can have all four seasons in a single day or in a monsoonal climate. But, there are ways to make the weather work for you while still keeping the luster of your event, be it a wedding, birthday party, or corporate gathering.

Because outdoor events can go from delight to disaster quickly, it’s always a good idea to have a rain back up. For example, using a clear tent instead of standard white can help you and your guests get that outdoor feel without getting drenched. Tents don’t have to lock you in, but they do provide a great back up plan when weather gets extreme. There are limitations to when it is safe to be outdoors, so always check weight load and wind ratings on any structure you put up. Additionally, there are creative ways to ease the pain of bad weather. Provide umbrellas at valet and hand towels once inside for guests to dry off. You can even customize them with your logo or initials.

If you know for a fact that it is going to be sunny on the day of your event, consider stylish outdoor furniture and décor. Outdoors seating doesn’t have to be cheesy and uncomfortable, so don’t get caught up with visions of lawn chairs. Check out our Broadway, Evoke or Grass Collections for some stylish ideas. These days there are some great options for luxury, comfort and style.

Over the years, beach weddings and parties have taken precedence in popularity… but, times are changing and now people are looking toward garden, farm, and plantation style themes. For example, “Farm Chic” is a big trend right now, which blends farm style with modern décor for a rustic look.

Paper lanterns are a great way to give a little pizazz to an outdoor event. They come in a variety of colors and designs and add a chicness that you really can’t get with other types of lighting, and, they’re cost efficient! You can also string lights around the premises to create a magical feel for your guests. If it is a daytime event, string paper lanterns in a variety of colors for a festive look. There are endless ideas. Consider some of these:

A lot of people like to showcase photographs, especially at weddings. Consider an LED screen if your event is during the day as “blow up” screens can be difficult to see.

Photo ops aren’t just for indoors. Find a beautiful backdrop and set your photo opportunity there. Photographers are very creative people and love helping design something that is customized especially for your event or wedding.

Food service can be equally fun by utilizing food trucks instead of traditional buffets.  Don’t let the words “food truck” stop you.  Many offer gourmet, high quality foods and custom menus that will leave your guests raving.

For activities think about bocce ball, croquet, corn hole, king size chess, or even set up nets and have fun with a volleyball game or badminton. It all depends on the type of event you are holding, but being outdoors opens the opportunity for many activities for guests to have fun in ways that suit the event.

If you would like to discuss furniture and décor ideas for your next outdoor event, get in touch with your AFR Representative at 888.AFR. RENT. We are ready to help you find some creative and fun ways to style your next outdoor event.

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